5 ChatGPT Prompts for Meeting Agendas

You have a meeting in 30 minutes. No agenda. These ChatGPT prompts for meeting agendas fix that in five minutes.

You know how this goes. The conversation wanders. Someone brings up something off-topic. You run out of time before hitting the important stuff. Afterward, no one’s sure what was decided.

Agendas fix this. But when you’re slammed, building one feels like one more thing you don’t have time for.

ChatGPT changes that math. Five minutes and a good prompt gives you a focused agenda that keeps the meeting on track.

Here are five prompts for the meetings managers run most often.

Prompt 1: Weekly Team Meeting Agenda

When to use it: Your recurring team sync needs structure, but you don’t want to build an agenda from scratch every week. For the updates themselves, see our prompts for weekly status updates.

The prompt:

Create an agenda for a 30-minute weekly team meeting. 

The team is [number] people. 

We need to cover: project updates, blockers, and any decisions that need the full group. 

Keep it tight—we tend to run long.

What you’ll get: A timed agenda with clear sections, usually including a quick round-robin for updates, a blockers discussion, and a decisions/announcements slot at the end.

Make it better: Add what’s actually happening that week. “We’re two weeks from launch” or “We just lost a team member” gives ChatGPT context to prioritize the right things.

Prompt 2: 1-on-1 Agenda from Last Meeting’s Notes

When to use it: You have a 1-on-1 meeting coming up and want to follow up on what you discussed last time without digging through old notes.

The prompt:

Here are my notes from my last 1-on-1 with [name]: [paste notes]. 

Create an agenda for our next 1-on-1 that follows up on open items, checks progress on what they committed to, and leaves room for new topics they might bring.

What you’ll get: A structured agenda that connects this conversation to the last one. Usually includes follow-ups, a progress check, and open space for new discussion.

Make it better: Add context about what’s changed since the last meeting. “They’ve been stressed about the reorg” or “Their project shipped last week” helps ChatGPT frame the follow-ups appropriately.

Prompt 3: Project Kickoff Meeting Agenda

When to use it: You’re starting a new project and need to get everyone aligned from day one.

The prompt:

Create an agenda for a 45-minute project kickoff meeting. 

The project is [brief description]. 

Attendees include [roles—engineering, design, product, etc.]. 

We need to cover goals, timeline, roles, and how we'll communicate. 

This is the first time the full group is meeting on this.

What you’ll get: A structured kickoff agenda covering objectives, scope, responsibilities, timeline, and next steps. Usually ends with a Q&A or open discussion slot.

Make it better: Include what’s already been decided versus what’s still open. “Timeline is fixed at 6 weeks” or “We’re still debating build vs. buy” tells ChatGPT where to focus the discussion.

Prompt 4: Problem-Solving Meeting Agenda

When to use it: Something’s broken, behind, or stuck. You need a focused meeting that ends with a decision, not more discussion.

The prompt:

Create an agenda for a 30-minute problem-solving meeting. 

The issue is [describe the problem].
 
Attendees are [roles]. 

We need to leave this meeting with a clear decision and next steps. 

Keep the agenda focused—no status updates or tangents.

What you’ll get: A tight agenda that frames the problem, gathers input quickly, drives toward options, and locks in a decision before time runs out.

Make it better: Add constraints. “We can’t add headcount” or “This needs to be fixed before Friday” helps ChatGPT shape an agenda that works within reality.

Prompt 5: Skip-Level Meeting Agenda

When to use it: You’re meeting with someone who reports to one of your direct reports. You want to build rapport and get honest signal without making it feel like an interrogation.

The prompt:

Create an agenda for a 30-minute skip-level meeting. 

I'm meeting with [name/role], who reports to [their manager]. 

This is [first time / recurring]. 

I want to understand how they're doing, what's working on the team, and anything I should know as their manager's manager. 

Keep the tone conversational, not formal.

What you’ll get: A relaxed agenda with open-ended questions, usually covering their experience, team dynamics, growth, and anything they want leadership to know.

Make it better: Add what you’re curious about. “I’ve heard the team is stretched thin” or “I want to understand how the new process is landing” gives ChatGPT a thread to pull on.

Tips for Better Results

A few things that make these ChatGPT prompts for meeting agendas work harder:

Include the meeting length. ChatGPT will time-box sections appropriately. A 30-minute agenda looks different than a 60-minute one.

Name the attendees or roles. “Engineering, design, and product” gives ChatGPT context about who needs airtime and what perspectives matter.

Say what decisions need to be made. Agendas without clear outcomes lead to meetings without clear outcomes. Tell ChatGPT what you need to walk away with. Same goes for your notes after—see our prompts for meeting notes.

Add what’s already true. Constraints, recent events, and context make the agenda specific instead of generic.

The Bottom Line

Meetings without agendas waste everyone’s time. But when you’re busy, building one feels like a luxury you can’t afford.

These prompts flip that. Five minutes of prep beats 30 minutes of wandering discussion. Your meetings end on time, decisions get made, and people stop dreading your calendar invites.

Try one this week. You’ll wonder why you ever walked into a meeting without a plan.

Frequently Asked Questions